Tag Archives: Board

At the Annual Meeting on November 8, Heather Widener, Sharon Jarrott, and Thondai Nagarajan were elected to the WSHA Board for three year terms.

Thanks to everyone who voted and attended the Annual Meeting.

October 11, 2022 7:30 PM 

https://zoom.us/j/96550669963?pwd=ZDBFSVBaVlNzOFFiU3YwNWNhZGE3UT09

Meeting ID: 965 5066 9963

Passcode: 873830

Phone: 301 715 8592

Agenda 

1. Call to Order – 7:30 PM
2. Resident Forum
3. Review and Approval of Meeting Minutes from September 13, 2022
4. President’s Report:
   • Preparation for Annual meeting on November 8. 
   • Vote on Fairfax County’s offer to buy 60 square feet of WSHA land to build a bus pad on Westmoreland Street.
   • Reminder of November Board meeting on Thursday the 17^th at 7:30 PM
5. Treasurer’s Report / Monthly Financials
6. Sequoia Management report:  Annual meeting; update
7. Committee Reports
   • Maintenance:  Lighting project, community maps
   • Architectural Control: Change in standards for flag policy, update
   • Lawn & Landscape: Update, proposals, decision on new grounds maintenance contractor
   • Community Relations:  Picnic update; Halloween update
8. Executive Session
9. Adjournment

https://zoom.us/j/96550669963?pwd=ZDBFSVBaVlNzOFFiU3YwNWNhZGE3UT09

Meeting ID: 965 5066 9963

Passcode: 873830

Phone: 301 715 8592

Agenda 

1. Call to Order – 7:30 PM
2. Resident Forum
3. Review and Approval of Meeting Minutes from August 9, 2022
4. President’s Report: Board recruitment; flag policy, November Board meeting date
5. Treasurer’s Report / Monthly Financials
   • Draft 2023 budget, need approval to send to members in late September
   • Monthly Financials
6. Sequoia Management report:  Annual meeting; update
7. Committee Reports
   • Maintenance:  Lighting project, community maps
   • Architectural Control: second walkaround coming October 4
   • Lawn & Landscape: Update, proposals, potential new grounds maintenance contractor
   • Community Relations:  Picnic planning
8. Executive Session
9. Adjournment

WSHA Board Meeting Agenda

August 9, 2022 7:30 PM 

https://zoom.us/j/96550669963?pwd=ZDBFSVBaVlNzOFFiU3YwNWNhZGE3UT09

Meeting ID: 965 5066 9963

Passcode: 873830

Phone: 301 715 8592

Agenda 

1. Call to Order – 7:30 PM
2. Resident Forum
3. Review and Approval of Meeting Minutes from July 12, 2022
4. President’s Report
5. Treasurer’s Report / Monthly Financials
   • Draft 2023 budget for review and comment
   • Monthly Financials
   • Audit engagement letter
   • Renewal of insurance policy before September 3
6. Sequoia Management report – update
7. Committee Reports
   • Maintenance:  Lighting project
   • Architectural Control: update; flags
   • Lawn & Landscape: Update and proposals
   • Community Relations:  Picnic planning for October 1
8. Executive Session
9. Adjournment

July 12, 2022 7:30 PM 

Meeting ID: 965 5066 9963

Passcode: 873830

Phone: 301 715 8592

Agenda 

1. Call to Order – 7:30 PM
2. Resident Forum
3. Review and Approval of Meeting Minutes from June 14, 2022
4. President’s Report – recruiting new Board members
5. Treasurer’s Report / Monthly Financials
   • Start budget drafting
   • Obtaining quotes for renewal of insurance policy (deadline September 3)
6. Sequoia Management report – update
7. Website and electronic communications update
8. Committee Reports
   • Maintenance:  Lighting project summary, meeting minutes
   • Architectural Control: update; flags
   • Lawn & Landscape: Update and proposals
   • Community Relations:  Picnic planning for October 1
9. Executive Session
10. Adjournment

https://zoom.us/j/96550669963?pwd=ZDBFSVBaVlNzOFFiU3YwNWNhZGE3UT09

Meeting ID: 965 5066 9963

Passcode: 873830

Phone: 301 715 8592

Agenda 

1. Call to Order – 7:30 PM
2. Resident Forum
3. Review and Approval of Meeting Minutes from May 10, 2022
4. Treasurer’s Report / Monthly Financials
5. Mid-year Budget review
6. Review and approval of corrected 2021 Audited Financial Statements
7. Sequoia Management report – update
8. Website and electronic communications update
9. Committee Reports
   • Architectural Control: Walkaround
   • Maintenance:  Lighting project summary
   • Lawn & Landscape: Update and proposals
   • Community Relations:  Directory. 
10. Executive Session
11. Adjournment

7:30 PM

https://zoom.us/j/96550669963?pwd=ZDBFSVBaVlNzOFFiU3YwNWNhZGE3UT09

Meeting ID: 965 5066 9963

Passcode: 873830

Phone: 301 715 8592

Agenda 

1. Call to Order – 7:30 PM
2. Resident Forum
3. Review and Approval of Meeting Minutes from April 12, 2022
4. President’s Report
5. Treasurer’s Report / Monthly Financials
6. Review and approval of 2021 Audited Financial Statements
7. Review and approval of proposed engagement letter from Goldklang for 2022 and 2023 audits
8. Sequoia Management report – update
9. Website and electronic communications update
10. Committee Reports
    • Architectural Control: Walkaround scheduling, spending $1,820 for Sequoia to look at both front and backs of homes during walkarounds
    • Community Relations:  Directory. 
    • Lawn & Landscape: Update, Spring Clean Up May 14
    • Maintenance:  Update, curb cuts, speed bumps, lighting, community maps
11. Executive Session
12. Adjournment

https://zoom.us/j/96550669963?pwd=ZDBFSVBaVlNzOFFiU3YwNWNhZGE3UT09

Meeting ID: 965 5066 9963

Passcode: 873830

Phone: 301 715 8592

Agenda 

1. Call to Order – 7:30 PM
2. Resident Forum
3. Review and Approval of Meeting Minutes from March 8, 2022
4. President’s Report, color printing of newsletter, discussion about updating WSHA website and email communications; discussion about graduation signs. 
5. Treasurer’s Report / Monthly Financials
   • Check on progress of 2021 audit, timeline for soliciting bids for the 2022 audit
6. Sequoia Management report – update
7. Committee Reports
   • Architectural Control: Scheduling spring inspections
   • Community Relations:  Yard sale on 30^th, Easter egg hunt on 16th, directory. 
   • Lawn & Landscape: Update, date for spring cleanup?
   • Maintenance:  Update, including curb cuts, speed bumps, lighting, community maps
8. Executive Session
9. Adjournment

March 8, 2022 7:30 PM 

https://zoom.us/j/96550669963?pwd=ZDBFSVBaVlNzOFFiU3YwNWNhZGE3UT09

Meeting ID: 965 5066 9963

Passcode: 873830

Phone: 301 715 8592

Agenda 

1. Call to Order – 7:30 PM
2. Resident Forum
3. Review and Approval of Meeting Minutes from February 8, 2022
4. President’s Report 
5. Treasurer’s Report / Monthly Financials
   • Lighting reimbursements for 2021 and renewal in 2022, $36 each for 14 homes. 

• Sequoia Management report – update, including fillable forms and Sequoia website.  Need to ensure Sequoia and Westmoreland Square websites are consistent (discussion)
• Committee Reports
  • Maintenance:  Update, including curb cut proposal decision, speed bumps, lighting, community maps
  • Lawn & Landscape: Update, garden plot assignments
  • Architectural Control: inspection plans
  • Community Relations:  Spring cleanup, Easter egg hunt, directory

• Executive Session
• Adjournment

WSHA Board Meeting Agenda

February 8, 2022 7:30 PM 

https://zoom.us/j/96550669963?pwd=ZDBFSVBaVlNzOFFiU3YwNWNhZGE3UT09

Meeting ID: 965 5066 9963

Passcode: 873830

Phone: 301 715 8592

Agenda 

1. Call to Order – 7:30 PM
2. Resident Forum
3. Review and Approval of Meeting Minutes from January 11, 2021
4. President’s Report
5. Treasurer’s Report / Monthly Financials
   • Review of surplus
   • Review and approval of invoice process
6. Sequoia Management report – update
7. Committee Reports
   • Maintenance:  Update, curb cuts, speed bumps, lighting updates, community maps
   • Lawn & Landscape: Update, snow clearance on common sidewalks
   • Architectural Control: new members
   • Community Relations:  Valentine’s tree, updating Westmoreland Square directory
8. Executive Session
9. Adjournment